Outlook is a Microsoft application that is used to send and receive e-mails in a professional way. In addition to sending and receiving e-mails, Outlook also allows you to manage appointments, tasks, etc. If you need to back up your email, Microsoft Outlook has a built-in option to back up all your data. Since Outlook stores a lot of company data, it is important to regularly back up your company data. This allows you to view the data when the device does not open Outlook. Whatever the reason, here is a guide to saving your email in Microsoft Outlook.

Steps for backing up e-mail in Microsoft Outlook

Step one: Open Microsoft Outlook on your computer.

Step two: Click on the File option in the menu bar.

Pay attention: If you are using Outlook 2003 or 2007, select the desired folder (Concept, Inbox, Outbox, Sent Items, Deleted Items), and then select File.

Step three: Click on the Open and Export button.

Step four: Select the Import/Export option.

Step five: A pop-up window will appear asking you to save the file.

Step six: Select the option Export to file and click Next.

Step seven: In the Create type section, select Outlook Data File (.pst) and click Next.

Pay attention: To save Outlook mail without PST (.pst), select Comma Separated Values and export the file to the desired location.

Step 8 : Select the folder you want to back up in Outlook and click Next.

If you are using Outlook 2003 or 2007, skip this step because you have already selected the desired folder.

Step 9 : Click on Finish.

Step 10 : A pop-up window will appear to set a password for the file. This step is optional, and you can skip it if you don’t need protection.

The process for storing email in Outlook is similar for all versions (2010, 2013, 2016 and Office 365). The interface and theme may vary depending on the version you are using.

Council. You can block spam in Outlook in different ways.

To store Outlook e-mail on an external hard disk/computer

To save Outlook e-mail to an external hard drive, USB stick or other location on your PC, you need to select the correct destination in step 9. If you z. For example, to export to a USB stick, connect it to your computer, click the Browse button in step 9 and select the stick as the destination.

How to restore data backed up in Outlook : Start the Outlook application -> click on File -> select the Open menu -> open Outlook data file -> select the backup file (.pst-format) -> the files will be restored within minutes.

To store emails in Outlook [Mac]

Step one: Launch Microsoft Outlook on the Mac.

Step two: Select Tools from the menu.

Step three: Click on the Export icon in the tools.

Step four: Select the Mail tab and click Next.

Step five: Select the destination folder.

Step six: Click the Save button and your data will be exported in .olm format.

Step seven: You will be notified as soon as the data is exported. Click Finish to complete the process.

Techown’s trick! Change your password in Outlook regularly to protect your account.

Saving or downloading the e-mail from the Outlook web application [OWA]

The web version of Outlook is used exclusively for sending and receiving e-mail. Since they are completely online, there is no need to make backups. Because they are accessible anytime, anywhere, just by logging into your account. This also applies to the mobile versions. Mobile versions of Microsoft Outlook do not allow you to save your email as a file. If you want to download the email, you need to log in with the Outlook desktop application.

All your Outlook data is now backed up and protected. You can now transfer and view them on any device with a USB stick, hard drive or other storage device. Please let us know if you have any questions about this manual. Follow our Facebook and Twitter pages to read our articles directly.

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